Hello everyone and welcome to the class. We are live right now and we have over 800 people signed up for today’s class just through GoToMeeting. We have another several hundred tuning in live through YouTube. We are talking today about how to clean and protect your Mac. This class is going to be broken into two different segments. We’re going to start with protecting your Mac and then we’re going to move on to cleaning your Mac meaning just making a little bit of extra space so that you have more availability for your actual.
Files instead of that stuff that you don’t even think about that takes up space. So before we started recording, I asked the live audience here a question about antivirus software. Does a Mac need antivirus software Let me give you the basic answer. The one thing that seems to affect Macs and is not uncommon is something that is not dangerous it’s referred to as AdWare. For those of you who have gotten to know me over the years of doing these classes you know I’m a big fan of metaphors. I’m going to use a metaphor.
Right now and I don’t want to come off as offensive, I’m just trying to give you an idea of how to picture this. Calling AdWare a virus is a little bit like calling the common cold, cancer. These are two completely different animals. AdWare is not harmful to your computer and I saw one person in chat already give me indication that they may have it. I’ll give you the symptoms of AdWare you can get random popups, you may have ads on sites where there shouldn’t be ads, you may click a link for one site.
Clean Protect Your MAC LIVE!
And be rerouted to another, and it can even change your homepage. In that case there are two very, very simple pieces of software both are free, that I tend to recommend to all of my clients. Now for those of you who are not live right now, I want to make a very strong recommendation. Anytime I recommend a piece of hardware, I always give you a link in the description of the tutorial. The reason for that is with many of these products if you try to Google them, a lot of what you’re going to find are fake versions of the software. It’s.
Actually AdWare, so please, please use the links I provide to you. The first one here is made by a friend of mine, Thomas Reed. He’s a smart dude and the owner of a great blog called, Safe Mac. He created a piece of software called, AdWare Medic. The direct link is Adwaremedic and all you do is click, Download. It’s a very lightweight piece of software and it goes into your Downloads folder. Open it up and it’s going to ask you to drag it into the Applications folder. Bytheway, whenever you see a screen like this, what it wants you to do is to take this.
Icon and drag it and drop it here. Let’s go into it so you can see what it looks like. All you have to do is hit Scan For AdWare, it will search your whole system and only takes a few seconds to run. In my case, because I am live right now and doing numerous things at once, it may take longer but it scans through your system and tries to detect anything in the background. If it does, it will give you the opportunity with one click to remove it.
One thing I want to mention with this software is if it finds anything you will need to empty your trash, restart your computer, and then look again at the trash. You may need to empty it a second time because if it’s running at the time you trash it, it won’t let you empty the trash. Be mindful about that, but know this is a great piece of software and it’s free. Some of my buddies at Apple in Apple Care even recommend this to their folks. Now the other one, I have to be very, very careful how I talk about this piece of software.
Some of you know how deep this rabbit hole goes, others may not. The other piece of software is called DetectX and it is made by a company called SQWARQ. They have a bunch of different pieces of software they make and the one we’re talking about is, DetectX. What it does is to look for a piece of software that I have personally come to refer to, and I don’t think this is a real term, as PeskyWare. It’s not a virus, it’s not technically AdWare it is something in the middle.
DetectX is a very lightweight piece of software and this is what it looks like. My advice is that you click this drop down menu, go to the last option which is, All Searches, and hit Search. It will once again scan your computer for these different types of PeksyWare and I want to make it clear these are pieces of software that the people of SQWARQ have identified, as what I would call, as being less than bueno. Not good. It will show you where they are and allow you to trash the files. Again, with these types of software.
You usually have to empty your trash, reboot your computer, and recheck your trash. Too, if you ever go to empty your trash and it says it can’t be emptied it’s a sign you need to restart your computer. In regards to antivirus software, I want to encourage you all to ignore the comments on the tutorial when this is published online, because there are going to be people who disagree with me and they don’t have to show their credentials to talk about this stuff. Is it possible for a Mac to get a virus Yes, anything is possible but it is ridiculously unlikely. In my entire.
Professional career working with as many people as I work with I’ve encountered a total of three viruses ever. The first two were viruses which were actually identified by Apple and all you had to do to remove them, were to run a software update, which for many of you, and is done automatically. Those people had not done their updates in ages and that’s the reason they got it. As soon as I ran that, it was removed back to normal. The third case was someone who was running Windows on a Mac. There are two different ways you can run Windows on a Mac.
But one way is running it through virtualization software such as Parallels. What happened was this virus infected the Windows portion and the settings were such that the Windows side had access to the Mac files. So my advice is, if you do run Windows on your Mac, please get really good antivirus software. I’ve changed what I’ve recommended over the years but MalwareBytes has always been on that list the paid version not the free version. By the way, if that describes you, I will include a link in the description of this.
Tutorial to an unlimited license for MalwareBytes. Meaning as they upgrade to new versions you will automatically get it for free. So check that out for whom it applies. If you have purchased antivirus software for your Mac Sighs be very careful. In fact you may want to call Apple and ask them their opinion. I can’t give you my opinion because Laughter I have a tendency to get sued when that happens. Be very careful because some companies out there are not legit and if you gave them a credit card, you may want to watch that credit.
Card. That’s all I’m saying. The other thing you can to do to protect your Mac is please backup your Mac through Time Machine. We have a whole class on Time Machine linked to that in the description. Now what we’re going to do is move on and talk about cleaning your Mac. The first thing I want to do is bring up an application and I want to make an acknowledgement that it is not perfect. It does not work for everything out there but it’s still pretty good. This is.
Definitely one of those pieces of software that if you Google it, most of what you’ll find is fake. So please use that link. Freemacsoft is the name of the company, the name of the app is App Cleaner. It’s very lightweight and it’s free. This is what it looks like you have Applications, Widgets, and Others. Go into Applications, and it will show all your apps on your Mac. Let’s say one day I want to remove ABBY FineReader Express, I can click the little checkmark next to it, hit Search, and it finds all those hidden library files. Now.
It doesn’t always find every single library file, I’ve noticed, especially with pieces of software that might crossover into PeskyWare. So do the DetectX first and then come here, especially if you think it might be Malicious. Then simply hit Delete, and voila, it’s gone. It’s a really easy way to do it. Also I want to mention, if you see any of these icons and there’s a strike through it that’s an indication that it’s no longer supported. It is legacy software and okay to delete it because it won’t run anyway and it’s another good thing to clear out.
Space on your Mac. Widgets were really popular about 10 years ago but not so much these days. Widgets are these guys and some of them are kind of handy, like Weather. These do not take up significant amount of space but you can delete them, especially if you’re critical on space. Check all the boxes, hit Search, and once again, it will delete them. Then we have, Others, here. Be very careful with this. If you decide to go into this section here, you want to have someone who is an expert.
With you. Maybe even if you go to the Apple store and have them check it out. These are all the little plugins that run on your computer and you might have a few that are old and just hanging out. Once again these do not take up significant space but you can use this to clear them out. Before we started recording today I asked you all about duplicates. Do you have problems with duplicates There’s two different pieces of software and both of these are paid but the first one is extremely good for photos. There is a company called Fat Cat Software.
And they’ve introduced a second application. They have iPhoto Library Manager which I can confirm is really just for iPhoto and then we have Power Photos which is for the new version. Power Photos is a little bit different, it allows you to search through your photo library and identify duplicates. The one thing that’s a bit weird is it adds a tag to your duplicate photos so you have to then go into Photos and delete them. If this is something which concerns you, I’ll say at this point, if you’ve started using the photo app this is a good software. I’ll.
Do a short tutorial, probably not even five minutes long that will show you how to do this because there are definitely tricks to it. If you have duplicates or have multiple photo libraries, this is good for merging them all into one library. Check it out. I think it’s around $25 dollars. Next one is a trick I want to show you that applies to not only your Mac but also your iPhone and iPad. This is one portion of an upcoming class we have on how to remove other.
Data on an iPhone or iPad. Other data refers to basically anything that’s not an app, photo, or tutorial. One of the things a lot of people never think about that can take up a lot of space, is iMessages. Think about it. When you’re done with an email, you hit delete. When you listen to a voicemail, you delete it. What happens when you get an iMessage or text message Most people let it slip away without thought and when that person texts you again the old conversation comes back to life.
So one thing, especially for those who do a lot of texting with tutorials or photos is to clear out messages and there is a trick here I want to share with you. If you hit the Delete key it’s going to give you this screen that asks, Are You Sure You Want To Delete You’ll have to go through this for each one and it’s a pain, so here’s the trick. If on your keyboard you go through this list and press Command, add the Option key, and then hit Delete, it immediately deletes it. It allows you to.
Go through a giant list of iMessages very quickly. Sighs Next I want to give you some tricks in regards to disk utility. Part of this I have to describe to you because I can’t do it live, so will do the best I can. Disk utility runs best when you’re not logged in to your user account. Personally, every few months or so, I go through this process. When you go to boot up your Mac, hold down Command R. This is the recovery partition and within it there are a few things you can.
Do. You can reinstall the operating system and a lot of people find that when they do that, they get a lot of space back. Don’t worry when you reinstall the operating system through that method you don’t lose data. It’s saving all your data and simply refreshing the operating system. There’s a lot of stuff there that inevitably gets cleaned out and you can usually get back a few gigabytes of space. The other thing you can do from that screen is to run disk utility. In that case you’d see a screen that looks like this, you click on the Macintosh.
Hard Drive, that’s indented, not the top one. Hit, Verify Disk, and that will take maybe a minute or so depending on how much stuff you have. Then, hit Repair. Do that every few months and you’re good to go. The other thing that’s a good idea is that some people like to leave their Mac on all the time and let it sleep while others shut it down. For me I leave mine on pretty much all the time and just sleep it overnight. It is however, a good idea to restart it, every couple of weeks. The reason why.
Is there are certain cache files that will not clear out unless you do that. Again you won’t get back a ton of space but you will get back a little bit. By the way, something for my own curiosity, if you decide to do these tricks take a look at how much space you have right now and then when you’re finished you can put the results of how much space you end up with in the comments section. The next is two different locations within your Mac that can hold some fairly bigsized data. I don’t believe I can show.
You all of this here because of how the account is set up, so forgive me, I’m going to have to verbalize with you and will of course put it in the notes section. When you’re clicked on the desktop at the top you have the button, Go. There’s a location here that’s hidden which is only revealed when you hold down the Option button. Under Home, in Go, when you press Option, it reveals the Library folder and I’m going to go into that. Within the library folder there’s two different.
Folders that can contain files that take up a good deal of space especially for those of you who have migrated from computer to computer. From here you’re going to go into Application Support. MobileSync and SyncServices are the two files in here. Basically what I found is that I’ve had iPhones over the years and I had backup files of those phones that were in those folders. So go through them, delete the content but don’t delete the actual root folder and make sure the phone is backing up to the Cloud.
As opposed to your computer. That’s a big way to get back a chunk of space. I’m going to skip over the next one I had because I think it could negatively affect some people who end up using software later on. The answer is you can go into the Macintosh hard drive and into the library and clean out the Apple Loops. Those are audio files that are part of Garage Band. I’ll put the location to those in the description. Just be careful because if you ever go back, they’re gone.
Next one isn’t so much cleaning your Mac as it is more about getting your Mac to start up faster. Go to the Apple icon on the top left of your computer, System Preferences second item down, and from here we go to Users and Groups in the bottom left corner. At this point you’re going to want to be clicked on your account and we have this little thing here for Log In, items. These are pieces of software that are launching automatically when you go to turn on your computer. As you can see here, these are two I do recommend.
One is Dropbox and I’m a big, big fan of Alfred. Alfred is sort of a hybrid between Siri and also Spotlight, it’s a really cool happy medium. Both of those I want to run right away when I start up, if there’s stuff here you see you don’t want running just click on it and hit the minus symbol right here. The other thing I want to note about this, because I’ve heard this from people over the years, is some people will say, Why is it when I turn on my Mac, Skype starts.
Right off the bat Here’s a little trick for you, and I know this is a bit off topic, but let’s pretend it’s Safari that’s doing this for me since I have it open. What you do is click and hold on the icon, in the little popup go to Options, and there’s this little thing here that says, Open At Login. If I was having that symptom where it automatically launches, it’s probably because that is checked. Just click it again and that won’t happen in the future. Skype is a big violator of that one and I don’t.
Know how they got around it. The other one, I’m actually going to go slightly offtopic from my notes. I asked a question before we began regarding File Vault and I asked everyone who is here live, how many use File Vault. Five percent said yes, 23 percent said, no, and 72 percent said they have no idea what File Vault is. This is a really important one, please tell your friends about this one. Bytheway we just created a short tutorial showing you how to do exactly this. So File Vault is this feature on the Mac where it will encrypt all.
Of your data. It’s a very controversial topic because recently Apple made this a default option where you say yes, where in the entire past it’s always been, no. This is one of those things that drives me batty, because in my own opinion, I think it’s a bad thing for most people. Not everyone. Company CEOs, if you’re a celebrity, borderline celebrity, if you’re in government, then yeah use it. When you’r in Systems Preferences, go to Security and Privacy, from here it’s right here the second tab. I know this might go against what you might think, but you want it to say, Turn On.
If it says, Turn On, that would imply that it is currently turned off. The reason why this is dangerous is because of a few reasons. First of all encrypting your data will take up more space than it actually does. So if you have it on and turn it off, you’ll notice you’ll get back a ton of space and your computer starts up way faster. Please know too, if you have to disable this feature it takes hours, like six to 10 hours sometimes. Secondly, the bigger reason why this is dangerous is that if you.
Ever forget the administrator password to your computer, you’re screwed. I’m not trying to be cute and fancy you’re just literally screwed because you’re not going to be able to get that data back. Not even the Apple store can get that data back. Part of the reason I’m mentioning this is because if you do a system software update, meaning one of those updates where it makes you restart your computer, this is one of those screens and by default it’s turned on. You have to be the one to turn it off.
Sighs This will be on my list of things to bring up with Mr. Tim Cook when we sit down and have a beer again in 2000andprobablynever. Okay, that’s File Vault and in my opinion turn it off. Next thing we’re talking about, I want to remind you all of something. It’s not as important now because I know a lot of you have switched over and started using the photos app, but for those of you who still use iPhotos, you need to remember that these photo programs have their own trash. They need to be emptied. It’s a little bit different with photos.
Because they will clear out automatically after 30 days. In photos you go to File, and then Show Recently Deleted. Here you’d hit the Delete All, button at the top right corner of the screen and it’d wipe them all out. If you’re in iPhoto, it has an actual trash can and it doesn’t clear out. Once you’re in iPhotos, you’ll find that right here on the left hand side. Go in to it and there’s an Empty Trash, button at the top right corner, so just make sure you do that, especially.
If you’re doing a little spring cleaning to your photo situation. Sighs That’s that. I don’t know how many people here use Dropbox but I want to mention a great trick for those of you who do. This was actually in a class we just did on Dropbox. If you use Dropbox on your Mac, you’ll notice you have a icon for it on the top right corner of your Mac. You’re going to want to go into it and go to the gear icon in the bottom right corner. Go into Preferences, Account, and Change Settings, under Selective.
Sync. What Selective Sync does is, these are folders I have stored in Dropbox but if you uncheck these boxes, it’s going to take it off this user account. One thing I’d like to remind you all, and Mark Callier Phonetic I know you’re guilty of this, if you have multiple accounts on your Mac and you signin to Dropbox on each account, it’s downloading everything twice because it’s in the user folder not the system folder. So that’s something to keep in mind. The reason I have so many of these.
Right now unchecked is because on my personal account, I have everything. On this account I use just for teaching, I only need these few folders. Everything else, I uncheck. It takes it off the computer, it’s still stored in the cloud, it’s just not on the computer. This is also a really good idea to do if you choose to back up all of your photos as a secondary backup to Dropbox. What you can do is create a folder, drag a copy of your photos library, go into Selective.
Sync and uncheck that folder and drag it into Dropbox. Now, if anything happens to your computer you can get it all back but you don’t have to worry about that backup also being local, because what’s the point of a local backup It’s not backing it up. Next thing we’re going over here today is downloads folder. A lot of people download a lot of stuff over time. Open up Finder, you should see a little thing here for Downloads, if you don’t you’re just going to have to go into Finder, go into Preferences,.
And just add it back. So within your downloads folder, this is the kind of thing you want to look for files that end in.dmg or.zip that is more of a PC thing these days, and if you don’t run Parallels on your Mac if you see any.exe files, they won’t run. You might as well delete them. The.dmg files and here’s a perfect example. This is essentially the disk image version of App Cleaner. So once you’ve installed the software you don’t need this anymore so you can just trash it. Now I’ll give you a little trick here anytime.
You want to send a file directly to the trash without having to drag and drop, there’s a fast way to do it commanddelete and straight to the tash. Next one is iTunes, and there’s two ways to do this. If you have duplicates in iTunes, go to View, then Show Duplicate Items. You have to be careful when you’re going through to remove duplicates and here’s why. Let’s look at this one here, Burning Bridges, by One Republic. They may seem identical, but look at the times they’re different versions of the song. One is four minutes and 18 seconds and the other is four.
Minutes and 36 seconds long. Be very careful when cleaning out duplicates you’re looking at length not just the title. The other part is this right here bit rate. The higher the bit rate, essentially the clearer the audio 120’s not so good, 320’s awesome. Now let’s say these are the exact same file, my recommendation is to kill the version that is smaller because you want high quality audio. So I take that version and just hit the Delete, key on your keyboard. It’ll ask you if you’re sure you want to remove it, Yes, and.
It goes straight to trash. If you have other types of duplicates on your computer there is a piece of software I’ll give you a recommendation to and I want to give you a little disclaimer here. The company that makes this piece of software I am not giving an endorsement to them. For this particular piece of software it’s decent. For other pieces of software that they make, I tend to tell people to stay away from. So you know, you can read the lawyer language right there. Apple icon, App Store, the name of the app is Gemini. It is $10 dollars and it’s.
A duplicate finder. The nice thing about this too, is you can use it with external hard drives. You can tell it to analyze files on an external hard drive, look for duplicates, and it’s pretty simple. As you can see here they do have a high rating for this product. Not endorsing their other products, just this one, Gemini. Next one we’re going over for a little trick. I recently went into our little web store and I added a couple of really cool gadgets for you guys. Just so you all know, the way our web store works is it redirects you to.
Amazon. I’m simply tagging products for you you can buy it on your own. I do appreciate if you go through the store though because we do get credit for it. Same price as going on Amazon, but we get credit. So go to PCClassesOnline, go to the little tab here, go to the store and scroll down a little bit. Under the category of CDDVDBluRay Writers Flash Drives, these last three items are really cool. These are perfect anyone with a laptop and iMacs, though laptops don’t have as much storage as iMacs these days so it’s more useful typically to laptop owners.
These are three types of the same device, be very careful when you order because they are different sizes for different computers. Meaning there’s one created for a 15 MacBook Pro and another that’s designed for a 13 MacBook Pro or MacBook Air. Check this little puppy out. This is about the size of your thumbnail and you know that little SD card slot on the side of your Mac This fits flush inside it. So you have built in, you can basically double if you have 256 GB on your MacBook Air it with this little trick and it’s not expensive.
You know $168 dollars for 256 gigs of flash storage Snickers That’s not bad, trust me. You should see what I paid for my laptop. This sits flush in your computer and you can offload files to it. Be very careful with this, you want to make sure you still have a backup. One of the things I love about these little devices is that they’re practically indestructible. The one that I use had once fallen out of my pocket while getting into my car and into a puddle. It was there for a couple of days and was totally fine. These.
Things can survive just about anything, they’re really well built. Bytheway, I have a 13 MacBook Air, this does stick out a little bit but these are really cute, great ways to add storage to your Mac. So if you’re looking for a way to add some storage, check those out. The other thing, and I have to make mention of today’s date, June 27, 2015. As of today’s date, Apple Music is not yet out. Yours truly is very excited for Apple Music. The reason being is it means you will, essentially if.
You subscribe be able to remove everything from your computer as far as music goes because you’ll be able to play it off the internet. Now if you don’t have an internet connection you won’t be able to do that, so maybe don’t get rid of everything but it does mean for a lot of us who are low on storage you may have the ability to get back a lot of storage. Of course they came out with that announcement about a week before I signed up for Spotify, which bytheway, I am loving, but I do suspect I will like Apple Music better just because.
Of the interface in the iPhone version. I want to give a quick shout out to another tutorial that we are going to be producing I just have to look into the best method for getting all of these things to work well. We have a tutorial we’re going to be doing about how to clear out what is referred to as other data, on your iPhone and iPad. Check our website for that tutorial soon. One of the big ones that I’m trying to find a good solution for how to help is I didn’t.
Even realize how big your calendar data could be when you’ve been using a calendar over time. Even though I’m a busy guy, I didn’t realize it was as huge as it was so what I’m looking for right now is a way to tell it if an event is so old or older, it can be cleared out. That way you’d only have the last year of events in your folder but I’m still looking for a way to do that. Stay tuned to our website for tricks and tips on that.